Timekeeping Accurately recording hours worked is the responsibility of the Human Resource Unit. AFU will keep an accurate record of hours worked in order to calculate employee pay and benefits. Hours worked is the time actually spent on the job performing assigned duties. HRU should accurately record the time employees begin and end their work. HRU should also record any beginning and ending time of any split shifts or departure from work for personal reasons. Overtime work must always be approved before it is performed. Tampering, altering, falsifying time records or recording time on another employee’s time record will result in disciplinary action, up to and including discharge.
Paydays AFU uses a once per month pay schedule. Each paycheck will include earnings for all work performed through the end of the previous pay period. In the event that the regularly scheduled pay date does not fall on a work day (i.e., weekend or holiday), the pay date shall be the last work day prior to the regularly scheduled pay date. Paychecks will not be given to spouses, family members, or friends without a written signed request by the employee to the Human Resources Unit.
Salary Administration It is the policy of AFU to pay salaries that are based upon the nature of the job being performed, and are competitive with the salary rates being paid by similar sized universities and by other employers in the community for similar work. Changes to the cost-of-living will be reflected by periodic adjustments to the wage and salary structure.
Guidelines for Administration The Human Resources Unit will review all salaries on a routine basis. It is the responsibility of the Human Resources Unit to determine whether existing salary ranges are competitive and if the salaries of individual employees accurately reflect their job responsibilities.
Administrative Pay Corrections The University takes all reasonable steps to assure that employees receive the correct amount of pay in each warrant and that employees are paid promptly on the scheduled payday. In the event that there is an error in the amount of pay, the employee should promptly bring the discrepancy to the attention of his or her immediate supervisor so that corrections can be made as quickly as possible. Once underpayment is identified, it will be corrected on or before the next regular paycheck. Overpayment will also be corrected in the next regular paycheck unless otherwise approved by the Finance Manager. In that case, the University will attempt to arrange a schedule of repayments with the employee to minimize any inconveniences.
