Incomplete Coursework

Attendance to a course final examination or the submission of final course work is compulsory and must occur as per specified dates in the university academic calendar and examination timetable. Failing to attend a final examination or to submit a final course work, on time, may lead to an “F" being assigned to the course.

If a student does not attend the final examination due to extenuating circumstances the course may be considered as “Incomplete". The extenuating circumstances may include the following:

• Illness or accident that is certified in an official medical report approved by a doctor who is certified by a Health Authority in the UAE.
• Death of a first or second degree relative.
• Being arrested.
• Mandatory courtroom appearance supported by a copy of the official court summons including the date when the student was required to attend.
• Any other valid extenuating reason as deemed acceptable and approved by the Department Chair/Dean of the related college. The Decision of the Dean of the related college is final. Whenever the request was approved by the dean the decision and the date of the final exam or the date for submitting the final assessment shall be communicated to the Admission and Registration Unit.
• If the student believes that he/ she has extenuating circumstance, then s/he must apply for an incomplete grade by completing the Incomplete Grade Request form and providing the required documents within a maximum of five (5) working days from the examination date or alleviation of the extenuating circumstances, and he/ she  must  have  a   good  class  attendance   record   (i.e.  must not be dismissed from the course for which they are requesting an incomplete grade) and must have accumulated a minimum aggregate score of 30 out of 60 in the ongoing assessments of that course.
• A student who has been given an “incomplete" grade in a course should re-take the final examination or submit the required work before the end of the Add and Drop period of the following regular semester (and as per the academic calendar)  in which he/she registers. Failing to do so will result in receiving an “F" grade which will be recorded on the student’s transcript.
• In case the extenuating circumstances were not alleviated by the set due date of the incomplete exam, the College Council may consider the student to be withdrawn from the course and the grade Withdrawal (W) is recorded in the record of the student (without failing the course), and the student has to re-register in the course again. 
• The scheduling and organization of the final exam for an incomplete course shall be done in coordination between the CEC, Admission and Registration Unit, and the College.
• The student has to pay the registration fees of the semester in which he/she will sit for the incomplete exam.