Examinations Policy

This policy includes procedures and regulations for all forms of examination.

Academic Advising Policy

The responsibility for ensuring the availability of academic advisement rests with the college dean

All students shall confer with an academic adviser on a regular basis.

All first-time freshmen must receive academic advisement prior to registration for their first semester.

Definitions

Final examination period: The College’s official final examination period begins on the Sunday, Monday immediately following the last day of classes and continues through the last day of scheduled final examinations.

Scheduled final examinations: Scheduled final examinations are those scheduled by Enrollment Services.

Final examinations: Final examinations can either be comprehensive, covering all course materials, or non-comprehensive, covering only a part of the course.

In-term examinations: Major examinations during the semester are referred to here as in-term examinations.

Policies

In-term Examinations

All in-term examinations should be given during the regularly scheduled class time.  However, if the exam requires additional time to complete, then examinations may be administered outside of regularly scheduled class time.

No examinations given outside of class time shall be administered on a Friday.

The instructor administering an exam (or another required class event) that

falls outside class time must make any and all reasonable accommodations to provide an alternative time to students who have conflicts with the proposed time period, including those conflicts due to activities, meetings, other classes, etc. (provided that the instructor is notified of such conflict in a timely manner).

No student shall be required to take more than two full-period in-class or out- of-class examinations on the same day. It is the responsibility of the student to notify the instructor in a timely manner of his/her circumstances so that appropriate accommodations can be made.

Final Examinations

All scheduled final examinations are held at the end of the semester during the University's official final examination period. Comprehensive final examinations are not required for each course, but are given at the option of the department or instructor. The weekend proceeding the examination days shall never be used for examination purposes of any kind.

Instructors are expected to return all work assigned no later than the last regular day of classes in courses for which there is a final examination. In cases when this is not possible, an answer key, solution sets or equivalent feedback should be provided unless the final examination will not cover material in work that has not been returned.

No other coursework, including laboratory work, will be due during the final examination period unless it is assigned in advance and in lieu of the course’s final examination. Regardless of whether there is a final examination in the course, no classes other than review sessions shall be held during the final examination period. Review sessions should be scheduled for optimal attendance, and a serious effort should be made to accommodate students who cannot attend. In appreciation of the time required to prepare for final examinations, no other examinations, portfolio reviews, critiques or juries shall be scheduled for the last class day of a course with a final examination.

Instructors shall never exert or submit to pressures to move an examination so that people can leave earlier nor pressure students to take an examination on a weekend preceding examinations.

Students are expected to present themselves at the place assigned at the start of the examination; late arrival will reduce the total time a student has to complete the examination, unless instructor’s course policy indicates otherwise. Instructors reserve the right to require attendance within a specific time period. Students who miss an examination with a reasonable excuse and wish to petition for a make-up final examination should check with the instructor for the Dean approval. Instructors are encouraged to include late arrival policy and make-up exam policy in the course syllabus.

Any student shall be permitted to review his or her corrected, graded final examination in the presence of an instructor or a Teaching Assistant. Any controversy arising from this review shall be dealt with in accordance with the University procedure for the appeal of grades and academic actions. A final examination that is not returned to a student will be kept available for a year for review. In the event that the instructor or Teaching Assistant is not available for the review, the responsibility shall rest with the department head of the instructor offering the course or his or her designee. Since instructors are expected to return all work assigned before the final examinations, they are not responsible for retaining unclaimed coursework.

Concerns related to final examination, complaints about violations of the final examination policy or alterations of the final examination schedule should be directed to the department head of the instructor offering the course or to the Dean.