Position Requests of Administration Units will submit written requests for new position(s) to the HR manager. The HR may make a request for a position at any time. After the approval, the HRU will notify the Unit(s) head(s) as soon as possible after this deadline of his/her decision, to allow adequate time for a full and thorough national search. Prepare a Position Announcement and Recruitment Plan. The announcement should be sufficiently detailed to provide applicants with essential information and units with a document from which to develop screening criteria.
The position vacancy announcement will include:
Advertise Position: AFU is responsible for vacancy recruitment. Full time position vacancies must be advertised nationally and regionally in appropriate media for the discipline, and must be posted in relevant HR Unit and University offices for a minimum of 45 calendar days prior to closing the search. The recruitment effort should include at a minimum:
Acknowledge Applications: Units must send all applicants an acknowledgement of their application which also requests additional information if needed and Referral Information.
Screen Applicants: Applicants shall not be either excluded or included solely because of their geographical proximity to AFU. HR Unit shall notify applicants of the status of their candidacy as the screening process proceeds. The Human Resources Unit is responsible for the coordination of all procedures involved in the recruitment process. AFU shall give preference to UAE nationals over non-nationals and internal candidates over external provided they are equally qualified. The successful applicant must fulfill the following requirements:
Applicants who do not meet the minimum qualifications or who are otherwise rejected in the first screening should be notified in writing at the conclusion of this screening. At subsequent points in the search at which the HR Unit is no longer interested in a candidate, the candidate shall be notified. Candidates who passed the initial screening will be screened once more for the final interview list to be submitted to the President by HRU along with the selection criteria for the position. Any candidate whose candidacy remains viable shall not be notified until a final offer has been made and accepted.
Check References: Hiring committees are responsible for checking references of top candidates prior to the interviews. Before obtaining information from references or any other sources, the committee shall contact the candidates and obtain their permission.
Final Interviews: Only the leading candidates for a position should be interviewed. HR Unit shall consult with the President regarding list of final candidates to be interviewed prior to interviews being conducted. The interview process shall be consistent for all candidates.
Recommend Candidates: When the hiring committee and HR Unit head (when not a member of the committee) agree on the recommended candidate(s), they shall forward their joint recommendation to the President. After the President has reviewed and approved the recommended appointment, an official and binding offer letter is prepared in the HR Unit for the President’s signature.
Procedures in the event of disagreement over hiring recommendations
In the event of disagreement within the hiring committee or between the hiring committee and the HR Unit head, the hiring committee shall meet to attempt to resolve the disagreement prior to forwarding the HR Unit recommendation to the President. If the disagreement cannot be resolved, separate recommendations shall be forwarded to the President. If the President disagrees with the HR Unit recommendation, he/she shall meet with the HR Unit hiring committee to explain the basis for his/her disagreement. In instances where agreement is not reached among the President, and the hiring committee, the hiring decision will be sent back to the HR Unit and new candidates will be sought.