The Board of Trustees (BoT) primary duty is to ensure the positive image of the university is maintained in the society and globally. The BoT should have sufficient knowledge and experience with operating a large business or institution.
The Board of Trustees Responsibilities are:
Follow up the implementation of the adopted strategic plan.
Monitoring the overall University performance in accordance with its vision, mission, values, goals and philosophy.
Maintain the University’s positive image and its privileges.
Identification of strong foundations to advance the University’s growth and to maintain its success on a regional and global basis.
Consider all external affairs, cultural relations and the modernization and development affairs at the University
Overseeing the University’s human and physical investments based on the recommendations of the President of the University.
Carrying out all duties related to the job description for the position in accordance with the University’s regulations and policies.
The BoT has delegated the Chancellor as the Legal Commissioner of the BoT.
The Governing Body (Board) Authority
Does not interfere in management decisions or with internal academic bodies.
Is not involved in the day-to-day operation of the institution.
The President of the University is responsible to the BOT. Within the policies and regulations of the Board, the President of the University, as chief executive officer, has general authority and responsibility for theUniversity and for keeping the Board of Trustees informed regarding the University in a timely and appropriate manner.
The President is expected to demonstrate those leadership skills necessary for the dynamic pursuit of the goals and objectives embodied in the mission of the University. The President is also expected to understand the higher education needs of the University's service region, work with the BoT to develop proposals for meeting those needs, and provide leadership to foster cooperation between campus and community in fulfilling the University's teaching, research, and public service responsibilities.
The President is expected to consult appropriately with faculty, students, classified staff, and administrators in discharging the responsibilities of the office. The President is also expected to ensure that the policies, procedures, and actions of the Board are communicated to appropriate constituencies of the University in a timely manner.
As chief executive of the University, the President is charged with the following specific responsibilities:
Exercising effective leadership in a joint effort with the BoT to implement the mission of the University, as delineated in role and scope statements approved by the BoT.
Providing effective leadership and support for an academic program that is consistent with the University mission, the needs of those being served, sound standards of quality, and available resources.
Providing effective leadership and support for a program of student that complements the academic program and recognizes the diverse interests and needs of the student body.
Developing a competent administrative organization and staff to ensure effective and efficient management of the University.
Maintaining lawful, equitable and efficient personnel programs, including appointment of qualified persons to the faculty and staff and promotion, retention, or dismissal for cause of the same.
Representing the University at public and private occasions.
Recommending to the BoT annual operating and capital budgets and other plans, financial and otherwise, for realizing the University mission, and providing sound management of the approved budgets and plans. Budgets should reflect priorities of the University and facilitate their achievement.
Interacting with appropriate external bodies, including Commission for Academic Accreditation (CAA), and international accrediting groups, and professional, to achieve the mission of the University in a manner consistent with the AFU’s strategic plan.
Undertaking assignments requested by the BoT.
Appointing the University Council and the Deans’ Council Members.
The President should be a full professor and appointed by the BoT.
The Vice-President is directly responsible to the University President for carrying out educational and administrative policies at colleges, for implementing all programs and projects of the university, and for supervising curricular, instructional, and other academic activities in the university. In addition, he/she shall perform the following specific duties and responsibilities:
Promote excellence in faculty teaching and student learning
Support diverse professional development activities for faculty
Reviewing the annual reports of the colleges
Authorizing, in consultation with the University President, the establishment of any additional full- time or part-time teaching positions
Manage and supervise all the Deans of colleges/student affairs and all academic units of the university.
Recommend to the University President policies on promotion and qualified persons to fill positions in the different colleges.
Conduct meetings and conferences with the Deans and faculty members; and
Perform other functions as may be delegated by the President.
The VPA should be a full professor and appointed by BoT upon the recommendation of the University President.
The main responsibility of the University Council is to formulate the budget of Al Falah University (AFU) and to confer on the financial position of the University.
The Council also makes the policies and procedures related to the University’s participation in community
Additionally, the Council makes the plans for relations between AFU and other academic institutions on an international level.
Chairman of the University Council:
The university council is chaired by the President of AFU.
This council is composed of the Vice President for Academic Affairs, College Deans, Representatives from each College, Dean of Student Affairs, Director of Quality Assurance and Institutional Effectiveness Center, Finance Manager, General Services Unit Supervisor, Head of Admission and Registration Unit, Head of General Education, Head of IT Unit, and two AFU students.
This council has a regular weekly meeting or whenever is needed.
This council is chaired by the President of the AFU
Dean Council has the right to invite other member upon demands
Review and take actions on proposed development plans for the university to achieve the
university’s mission and vision.
Assist with strategic planning, helping identify opportunities and priorities for the University.
Implementing the University policies.
Conferring University academic degrees.
Setting terms and conditions regarding students’ admission and number of accepted students
considering the Ministry of Education overall plans.
Making policies regarding the size and quality of student enrollment.
Applying for approval of new academic programs and new nonacademic units.
Making the final decision regarding faculty promotion upon recommendation from the Appointment and Promotion Committee
Approving plans, which secure the appropriate infrastructure to execute University objectives.
Approving the Bylaws that govern employment, organizational, financial, and executive university affairs.
Approving new University study plans.
Directing and overseeing studies aimed at establishing new colleges and new programs. Following- up the implementation of college plans for teaching and research.
Approving admission policies.
Approving academic degrees to students.
Assuring that no staff member may take part in the promotion and/or appointment and/or any other issue of a staff member of a higher rank.
A College Dean is appointed by the University President. The Dean holds a PhD degree and usually holds the rank of Associate or Professor. The Dean of the college serves as its chief academic and administrative officer and is directly responsible to the VPA. The College Dean is also responsible for the following:
Possessing full responsibility of all aspects of academic operation and advances and serves as the primary representative for the College.
Work closely with faculty/staff on national and international accreditations.
Directing the administration, revision and changes of the existing programs while maintaining high educational standards.
Recommending new high-quality programs’ curricula and developing new documentations consistent with the University’s mission to enhance the College overall performance and promote its growth according to the University’s mission.
Overseeing the overall performance of the students in the College and encouraging them to achieve their academic goals.
Identifying potential opportunities for growth within the College to promote the College’s
uniqueness among its peers within the University.
Submitting proposals regarding recruiting faculty members, college’s administrators, and others.
Submitting reports at the end of each academic year about the college academic, administrative, and financial affairs showing activities, level of performance, study issues, examinations and results and identifying the points of strength and weakness.
Proposing and implementing policies that enhance research activities in his/her college.
Coordinating with Deans of other colleges to enhance University research projects.
Recommending faculty members in his/ her college for promotion.
In some circumstances, the President may appoint a staff member of a lesser rank than a Full-Professor as acting Dean.
A Dean of student affairs is appointed by the University President. The Dean holds a PhD degree and usually holds the rank of Associate or Professor. The Dean of student affairs’ primary goal is to direct those services offered to the student at the university and is directly responsible to the VPA. The Dean of student affairs is responsible for the following:
Communicate effectively with students and other stakeholders.
Develop strategies for promoting student engagement and learning in collaboration with Academic Affairs.
Coordinate Student Affairs response to major crisis and other unusual events impacting students within the University Community.
Support the goals of the University’s mission, vision, and strategic plan.
Act as the head of community engagement committee.
Act as the head of exams committee.
Monitoring services offered to the students such as student restaurants, student transportation, student housing etc. and preparing all the rules, regulations, and related policies.
Organizing various student activities including the forming of clubs, seminars, celebrations, and other extra-curricular activities.
Creating Student data bases and organizing training and specialized workshops to improve the administration of student activities.
Overseeing and managing the Student Counseling offices and implementing the university’s policies regarding the Unit.
In some circumstances, the President may appoint a staff member of a lesser rank than a Full-Professor as acting Dean.
The College Council meets once a week the day before the dean’s council.
The College Council is responsible for the following:
Overseeing academic plans of various programs in the college and coordinating between them.
Approving students’ grades.
Implement all approved regulations.
Discussing all the suggestions and new policies suggested by the Dean’s council.
Recommending conferring academic degrees.
Approving the nomination of new faculty members or teaching assistants, or suggesting their secondment, transfer or granting them scholarships or study leaves.
Overseeing the scientific research of the college faculty members.
Appointing standing committees to investigate or study issues within its responsibilities.
Approve faculty members in his/ her college for promotion; subject to the provision that no staff member may take part in the promotion and/or appointment and/or any issue of a staff member of a higher rank.
Department Chair oversee an academic department. They oversee the implementation of strategic polices and work towards the advancement of that unit. The Department Chair holds a PhD degree and usually holds the rank of Professor. In some circumstances, the University President may appoint a staff member of a lesser rank as acting Chair
to serves the academic unit upon the recommendation of the Dean. The Head of Department usually performs the following tasks:
Chairing Department council
Preparing course schedule in the department
Report department budgets
Translating department strategic goals
Proposing departmental changes
Managing staff; subject to the provision that no staff member may take part in any issue of a staff member of a higher rank.
Coordinate and supervise all assessment activities in the department, such as pre-post monitoring exams, course (e-)file, textbooks … etc.
Managing evaluating faculty and staff performance process.
Attending and hosting meetings
Report to the college dean.
In some circumstances, the President may appoint a staff member of a lesser rank than a Full-Professor as acting Head of Department upon the recommendation of the Dean of the College.
Each academic department will constitute an autonomous academic entity and will supervise the teaching of courses within its specialization. Each department will have a council comprising all the academic staff members. The Departmental Council will oversee academic, educational, administrative and financial matters and student affairs in the college in accordance with the policies of the BOT, the Deans Council and the College Council and within the provisions of the law, the by-laws and regulations decisions issued in accordance therewith. The Departmental Council has the following powers and undertakes the following responsibilities:
Submission of proposals to the Council regarding study plans in the Department.
Coordination of curricula in the Department, course textbook and reference selection.
Organizing the exams as per the university by-laws.
Promoting academic research and coordinating it in the Department, including community service.
Proffering opinions on matters relating to academic staff, including appointments, promotions and holidays, subject to the provision that no staff member may take part in the promotion and/or appointment of a staff member of a higher rank;
Distribution of courses amongst instructors in the department.
Organization of academic advising in the department and provision of guidance and pastoral care to students.
Recommendation to the college Council the lists of graduates.
Review the plan to evaluate the learning outcomes of the department, discuss and approve/amend/ update it to take appropriate measures to develop the educational process in the department in accordance with learning outcome results.
Review, study and prepare program files presented for academic accreditation and complete them with the required documents.
Reviewing and approving suggested textbooks by faculty members.
Program Director is appointed by the University President upon the recommendation of the Dean in case there is no Chairs of Departments. Program Director will have the same privileges as a Head of Department. The Program director holds a PhD degree and usually holds the rank of Professor, in some circumstances, the University President may appoint, upon the recommendation of the Dean of the College, a staff member of a lesser rank as acting program director to serves the academic program. The Program Director is responsible for:
Helping the Dean and the college administration in the planning, implementation, and marketing of
the program’s functions.
Serving as a liaison between students, faculty, and other departments on program-related issues.
Coordinating activities of students, faculty, staff, and administration to achieve program’s
Preparing program-related documents, such as course catalogs, promotional materials, and educational materials.
Collecting and maintaining student and course related data, such as, registered students, graduated students, employed students, and offered courses.
Working with college advisors to make sure the advising process runs smoothly and effectively.
Performing any program-related duties assigned by the Dean and the university administration.
Postgraduate Program Director is appointed by the University President upon the recommendation of the Dean. Program Director will have the same privileges as a Head of Department. The Postgraduate Program director holds a PhD degree and usually holds the rank of Professor, in some circumstances, the University President may appoint, upon the recommendation of the Dean, a staff member of a lesser rank as acting postgraduate program director to serves the graduate academic program. The Postgraduate Program Director is responsible for: